How to Write a Covering Letter

Few Points to help you draft a superb cover letter
1. Research the organization and the job to understand the firm's needs and priorities. This helps a lot in deciding the main points for the cover letter.
2. The approach should be simple, avoiding jargons and technical terms. Avoid dramatic style or flowery language.
3. Use a white executive bond paper of A4 size and use word processor with eligible font.
4. Don't confuse the reader with your covering letter. Keep the letter clear, simple and concise. Limit your letter to not more than one page. Be assertive and adopt a confident tone throughout the covering letter.
5. Direct your letter to a specific person; try your best to research the contact person in charge, and address the person in a polite manner by last name preceded by Mr. or Ms. (Dear Mr/Ms.X). This is particularly important for speculative enquiries when the job hasn't been advertised and you are not sure who is in charge of recruitment. If all your attempts fail, top your letter with "to the HR Manager/Personnel Manager" or equivalent, and address the person as 'Dear Sir or Madam'. Avoid using "To whom it may concern".
6. Be brief and to the point, keeping a professional business tone to your letter. Briefly mention why you are interested in this company in specific. Research some information about the company and its activities.
7. Limit your paragraphs to a maximum of four to five lines. Use the covering letter to show your suitability for the post; how you match the skills and experience the employer is looking for. If you are applying to a specific job advertisement make sure this is clear in the letter, most commonly this should form part of the opening paragraph. Avoid repeating what is in your resume but rather refer to it for more details.
8. If you are making a speculative application, you need to research the company beforehand to make sure that they have jobs that will suit you. Make sure that your letter is clear about what you want - a full-time job, a part time job, or work experience.
9. Always use Action verbs and end in a positive note. Instead of writing "I hope you will find", say "I am confident that my experience will add"
10. Sign your letter. You signature is very important at the bottom of the letter. Never forget to put your signature.
11. Make sure of the correct spelling of name and title of the recipient. and check the spellings and grammer. You may also have a friend or colleague proof-read your letter for possible errors. Be aware, one single mistake could prove to be brutal.
12. Tailor your letter to the recipient. Do not have a ready-made cover letter for all potential employers.
13. As funny as it may sound, ensure that you do not put an ABC's cover letter in an XYZ's envelope!
14. If you are sending your resume and covering letter through email, check your letter and attachment for viruses. 15. Follow up on your letter and call your recipient on the day you specified.16. Keep in mind that a well-written cover letter not only enhances, but also augments your resume. It gives you an edge over others. The interview call and offer letter will not be far behind!